About the Association

History

Olde Stone Way was created as a planned community by the late Dennis L. Hess, a Dauphin County land developer, during the early 2000s. His company built all the duplexes and shared construction of the standalone homes with Landmark Homes, an Ephrata home builder. Once all of the 195 homes were constructed, he established the Olde Stone Way Homeowners’ Association, as required by Pennsylvania’s Uniformed Planned Community Act.

Board Responsibilities

The association’s all-volunteer Executive Board maintains Olde Stone Way’s three common areas and streetlights. It collects fees from all residents to pay for maintenance and other expenses, including taxes, insurance, legal services, this website and repairs. Finally, the board administers and enforces various rules that apply to all residents. By buying a home in Olde Stone Way, residents become association members bound by those rules.

Bylaws, Declaration and Guidelines

The governing structure of the association and its Executive Board is spelled out in a document called the Bylaws. The rules are detailed in a document called the Declaration for Olde Stone Way and the First Amendment to the Declaration. The Olde Stone Way Resident Guidelines document provides additional details about the rules and clarifications made by the Executive Board since the association’s creation. All three documents can be downloaded HERE.

Meetings

The Executive Board prepares an annual budget, which is presented for the community’s approval at the association’s annual meeting. Residents also are invited to attend the board’s meetings throughout the year, which are posted in advance on this website. Since meetings are held in board members’ homes, space is an issue. To attend, please send a message from the Contact the Board page HERE.

Amendments

The board has heard from residents on multiple occasions that the community’s rules should “change with the times.” But in a legally chartered, democratic organization such the Olde Stone Way Homeowners’ Association, changes (characterized as “amendments”) must be made according to the following process:

  • The initiators must notify the Board of their intention to pursue an amendment and present a draft petition for approval.
  • Once the petition is approved, they must collect at least 78 signatures supporting the proposed amendment (one per household). 
  • Upon receipt of the signatures, the Board will schedule a special meeting for the sole purpose of putting the proposed amendment to a vote by the entire community.
  • The amendment will be approved if at least 131 residents vote in favor (one vote per household).